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Apply for Gold open access publishing funds

Brunel University London currently supports open access publishing and archiving of journal articles and conference papers in line with the Open Access Mandate in the University's Research Integrity Code. 

Publishers may levy an Article Processing Charge (APC) to make an article open access on their website or platform. Authors and outputs meeting the eligibility requirements below can apply for funding to cover these costs. 

About the Brunel Open Access Publishing Fund

Open access publishing costs are met by the Brunel Open Access Publishing Fund for research articles published in journals and conference proceedings, where they meet University and funder open access requirements outlined on this page and in the guidance on Plan S and publishing your research

The fund is made up of two elements:

  • a UKRI block award to support open access costs for journal articles acknowledging UKRI funding 
  • a central fund to support open access costs for journal articles which do not acknowledge any funding, or where the funder does not provide a specific award for publishing costs.

From time to time, other open access funding awards may become available based on our grant portfolio, for example, British Heart Foundation.  

How open access publishing costs are met

Open access publishing costs are mainly paid through the following routes: 

  • prepayment accounts - where credit is lodged in advance and are used up as articles are published; these often offer discounted publishing costs
  • transformative agreements - mainly Jisc negotiated Read and Publish deals covering or offseting costs of publishing and reading
  • direct payment - fees are paid upon receipt of the invoice for articles where Open Access has confirmed in advance that funds for publishing are available 
  • funder pays -some funders may have direct mechanisms for making open access payments.  Wellcome Trust is one of these - see below. 

Wellcome Trust

The University does not currently hold funds for Wellcome Trust, which authors should claim from the funder directly. Wellcome does not cover APC costs for non-compliant articles, so authors acknowledging Wellcome funding should check  their article's publishing route will meet Wellcome's open access policy before submission using the Journal Checker Tool.  

Transformative Agreements

Open access costs are increasingly included as part of Transformative Agreements.  These include Read and Publish, Transformative Journals and others, however those negotiated by Jisc meet UK open access policy requirements. 

Brunel already subscribes to a number of agreements with major publishers where available and cost effective. Those agreements to which our authors have access to at Brunel are listed in Publisher prepayments, membership deals and discounts below. 

 Hybrid journals and Transformative Agreements

Hybrid journals are those which contain some freely available open access content and paywalled content. Many UK and international public funders, including UKRI and EU no longer support publication in hybrid journals unless they are published under a funder approved transformative arrangement. 

If your publication acknowledges UKRI, EU, Wellcome Trust and other Plan S funders, and the journal does not offer a compliant route or indicates that you must follow rights retention, author action is required on manuscript submission to comply with open access requirements or choose an alternative route. Information on rights retention is available on Plan S and publishing your research

If applying rights retention you must also secure permission on submission to make the final Author Accepted Manuscript freely available in our institutional repository, BURA, under a CC BY licence without embargo, on first (early online) publication. 

How to apply for funds

If you are submitting your paper to a fully open access journal, please contact Open Access before submission to check whether there are sufficient available funds or suitable routes. Where funds are limited, we will prioritise funding for articles published in pure open access titles. 

All authors choosing a paid open access route are advised to contact Open Access before submitting the manuscript to the publisher for an agreement in principle.  

In other cases, your research output should be accepted for publication before you apply for funds. It is not possible to reserve funds for research outputs not yet accepted.  

All authors should deposit their Author Accepted Manuscript in BRAD immediately on acceptance and where funds for Open Access Publishing are required or have been agreed in advance, authors should Requests for Gold open access are now made directly through the University's research database, BRAD. Please see the video or visit the open access roadmap page or BRAD user guide for more information.

  • Log in to BRAD.
  • Go to the manual record screen of your publication.
  • Scroll down to the question Do you want to apply for APC funding? and select Yes.
  • Please enter details of the corresponding author's institution, if not Brunel University London. 
  • Please enter any additional information relevant to your request in the comments box, e.g. external sources of funding not held by Brunel.

OA-GoldRequestInBrad

  • Finally, upload your Author Accepted Manuscript to the publication record in BRAD and deposit the underpinning research data in Brunel figshare to get a unique DOI for your data which can help you track your data citations. See Research data management for more information.

Eligibility for funding

Eligibility for open access funds is determined by a number of criteria:

Author status – The University is only able to fund publishing costs for corresponding authors with research responsibility, employed by the University at the time of submission.  Doctoral researchers who are the corresponding author, may not normally access the publishing fund, however for outputs co-authored with an eligible staff member, the staff member may apply, and will be considered on a discretionary basis. This will be subject to available funds and terms of any applicable agreements.  Where the corresponding author is based elsewhere, their institution or organisation should meet the cost of the APC.  

Research funding status – Subject to available funds, the University will pay an APC for a research article by a Brunel staff corresponding authors which acknowledge a research grant, where a payment is needed to comply with funder requirements for open access and where other funds are not available.  

Authors acknowledging research grants, should check their publication route eligibility and if the route is fully open access, contact Open Access before submission, for verification of author eligibility status, availability of funds, and compliance of the preferred publication routes with all relevant funder open access requirements. Once pubishing funds are agreed, authors should also deposit the Author Accepted Manuscript in BRAD immediately on acceptance.

Authors without grant funding can also follow the same steps to request APC funding, where publishing in fully open access journals. 

Research output type – Not all types of research output are eligible for funding. To be considered, your output should be one of the following types:

  • peer reviewed primary research article
  • systematic review
  • conference proceedings with an ISSN
  • review article (not commissioned by publisher)

Publication status – It is not usually possible to pay an APC retrospectively for a paper that has previously been published.  Funds also will not be released for outputs that do not comply with the funder's open access policy and Research Excellence Framework (REF) policy on open access.  When selecting a potential publisher, authors can check whether the chosen journal and publisher meets funder and REF open access requirements using the Jisc SHERPA tools and the Journal Checker Tool.  Please contact Open Access if you are unsure.  

Funder open access provision

A growing number of funders provide block grants or have internal mechanisms to cover Gold open access charges for their authors, and conditions relating to how the research they fund should be made open access. 

In some cases, the institution may need to claim back charges on production of an invoice and receipt for the relevant publication,  and in others, a block grant is awarded to support open access and is administered on behalf of the University by Open Research and Rights, Library Services. 

This includes, but is not limited to:

Funds for publishing may be included in some grant applications. Where alternative funding routes exist, these should be investigated before making an application.

What happens to your request?

After authors make a request through BRAD, Open Access will notify you of the outcome within 5 working days. If accepted, you will receive further information and instructions.

Please note that if you have selected a fully open access publisher, or are publishing in connection with a research grant, and have not secured confirmation of funds before submitting your manuscript, the University may not be able to meet the open access publishing cost. 

Page and colour charges

Generally, the University is not able to pay additional publishing costs from central funds, such as page / overlength or colour charges.  These are administrative costs and not open access charges which must be invoiced and funded separately. Several public funders and institutions see these additional costs as disingenuous and a hangover from the paper age.

The open access charge is typically referred to as anArticle Processing Charge (APC). Where authors are unable to have the charges waived or removed, we advise authors in the first instance to check whether funding support is available within their own department. 

If your paper is accepted for open access publishing funding

The University will only fund articles published under a CC-BY licence. If your request is declined, this may be because the publisher does not offer a suitable licence, or may not meet publishing or academic standards. For more information see Choosing a genuine publisher and Plan S and publishing your research

If your request for Gold open access funding is approved,  you should:

  1. check whether a prepayment account, discount or deal applies. APC costs may be charged to pre-paid accounts with selected publishers. See  Publisher prepayments, membership deals and discounts.  If there is no pre-paid account, authors should raise an invoice as detailed below. 
  2. arrange Gold Open Access under a CC BY Licence

Raising an invoice to pay for Article Processing Charges

If you need to follow a pay on receipt of invoice route, a requisition for a Brunel Purchase Order will need to be raised on your behalf by Open Access. Authors should request an invoice as follows:

  • Set the billing address with your name and office, to ensure the bill is not delayed or payment refused. 
  • You may need to supply the University's VAT number. We are not exempt from paying VAT on open access charges. 
  • Contact Open Access to request a Purchase Order for payment from the University's central Open Access Publishing funds forwarding the publisher's invoice.

If you are asked to make payment through one of our prepaid publisher accounts, please check the list of publishers in the below for full details on access.

Publisher prepayments, transformative agreements membership deals and discounts

Brunel has arranged deals with the following publishers to reduce the cost of APC payments and to support other open access initatives.  We are adding new deals all the time as they are negotiated, so please contact us if a publisher you expect to see here is not on the list.  In some cases, open access publishing may be capped or restricted by funder to certain titles only. N.B deals which are considered "transformative", in line with the new Plan S compliant policy are clearly marked as such.

BioMed Central

APC discount = 20%

The prepayment account discount applies only when the University agrees to meet the cost of the article. See request process above. Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.

BMJ

Transformative when certain funders acknowledged (e.g. UKRI, Wellcome Trust), otherwise 20% discount if paid from Brunel's central or UKRI funds

BMJ Publish and Read Pilot Agreement 2021:
There will be no direct charge to authors or Brunel for open access if an eligible corresponding author is at Brunel; the paper acknowledges UKRI or select UK health charities as funders; the articles are original articles reporting on primary research; the article will appear in a journal covered by the deal. 

Otherwise, the 20% prepayment account discount may apply - but only when the University agrees to meet the cost of the article (see request process above). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.

Cambridge University Press 

Transformative for all eligible papers

Cambridge University Press Jisc Read & Publish deal:
Brunel authors are eligible for an effective waiver of open access costs under the Cambridge University Press Jisc Read and Publish arrangement. The corresponding author will need to be at an eligible institution. The paper will have to be of an eligible type (original research – eligible article types are research articles, review articles and rapid communications, brief reports and case reports). The journal will have to be one of those covered by the agreement.

Institute of Electrical and Electronics Engineers (IEEE)

APC discount = 0%

Institute of Electrical Engineers (IEEE) prepayment account:
The University must first agree to meet the cost of the article, otherwise authors will be invoiced directly (see request process). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.

Please note it is not usually possible to pay additional overlength / page charges, so authors must be careful to keep length of works within author guidelines or to ensure that the relevant department has funds available to meet the costs. 

Institute of Physics (IOP)

Transformative for all eligible papers

IOP Open Access for the UK (2020-):
Corresponding authors affiliated with Brunel are currently eligible to publish Research articles and reviews (letters, papers, reviews and special issue articles) open access in IOP List A and List B journals at no cost to themselves. For details see: Open Access for the UK (2020-) - IOPscience - Publishing Support

Jisc Monitor

This is the system used by the Scholarly Communication Office to record and manage payment processes. It has a secondary function in reporting all costs publicly to the Jisc Monitor UK project, which aims to aggregate UK expenditure on Open Access and faciliate the reduction of subscription costs to information resources.

Knowledge Unlatched membership

KU Research is a close-knit team of researchers and publishing industry practitioners working together to help realise the possibilities of digital technology and Open Access for specialist scholarly monographs and the communities that care about them.

They are funded by library donations and each year commit funds to making popular monographs and journal titles open access, as voted by the global library community.

We last committed funds to this resource in 2015-2016, and keep this resource under review in line with institutional needs. 

Open Library of the Humanities membership

The Open Library of Humanities (OLH) is a charitable organisation dedicated to publishing open access scholarship with no author-facing article processing charges (APCs). They are funded by an international consortium of libraries who have joined us in our mission to make scholarly publishing fairer, more accessible, and rigorously preserved for the digital future.

The OLH publishing platform supports academic journals from across the humanities disciplines, as well as hosting its own multidisciplinary journal. Launched as an international network of scholars, librarians, programmers and publishers in January 2013, the OLH received two substantial grants from the Andrew W. Mellon Foundation and has since built a sustainable business model with its partner libraries.

We commit to the OLHUMs model each year.

Oxford University Press (OUP)

Transformative for all eligible papers

OUP - Read and Publish deal for 2021-2023:
There will be no direct charge to authors or Brunel for open access if the corresponding author is at Brunel; publishing a research or review article which is received into OUP production on or after 1 January 2021; the article will appear in a journal covered by the deal
You can read more details here: UK Institutions (Jisc affiliated) | Journals | Oxford Academic (oup.com)

Public Library of Science (PLoS) prepayment account

APC discount = 10%

Pre-payment discount applies only when the University agrees to meet the cost of the article  (see request process). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.

Royal Society membership

APC discount = 25%

We pay an annual membership. All Brunel authors are entitled to a 25% discount on the cost of APCs by the Royal Society.

SAGE

Transformative for eligible papers

SAGE UK Jisc Agreement:
Papers accepted in 'Sage Choice' titles (subscription journals) with Brunel corresponding authors are entitled to be made immediately open access on the journal website without direct charge. Papers appearing in fully open access Sage journals are entitled to a 20% discount. As ever, please ensure you choose a CC BY (Creative Commons Attribution) license when taking advantage of this arrangement. The scheme is outlined in more detail here:  United Kingdom | SAGE Publications Ltd

Springer Nature

"Compact" APC = Transformative for all eligible papers
"Springer Open" APC = Same conditions as BioMed Central

Springer Compact (consortium deal) :
Applies to Springer 'Open Choice' titles (i.e. the majority of Springer's subscription journals). A Read and Publish agreement is in place which means that papers with Brunel corresponding authors can be published open access articles in Springer Compact titles without charge. Be aware that your affiliation is checked.

Springer Open:
Due to the merger between BMC and Springer Nature, Springer Open titles (i.e. fully open access Springer journals) are processed through the BMC deal described above. 

Taylor and Francis

Transformative for all eligible papers

Taylor and Francis Jisc Consortium Transformative deal:
Corresponding authors affiliated with Brunel are currently eligible to publish original research articles open access in Taylor & Francis and Routledge Open Select (subscription) journals at no cost to themselves. For more details see: Open access publishing for researchers in the UK - Author Services (taylorandfrancis.com)

Wiley Blackwell

Transformative when certain funders acknowledged (e.g. UKRI, Wellcome Trust), otherwise 20% discount if paid from Brunel's central or UKRI funds

Wiley Jisc Read & Publish Open Access Agreement:
There will be no direct charge to authors or Brunel for open access if an eligible corresponding author is at Brunel; the paper acknowledges UKRI or select UK health charities as funders; the articles are original articles reporting on primary research; the article will appear in a journal covered by the deal. More details on the Jisc Read & Publish Open Access Agreement, including relevant funders and other eligibility criteria here: Open Access for Authors in the UK | Wiley

Wiley prepayment account:
Otherwise, the 20% prepayment account discount may apply - but only when the University agrees to meet the cost of the article (see request process above). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.